Exhibitor Essentials

Make the most of your presence.  Explore the Exhibitor Resource Center (ERC) for tailored details on your booth package with everything from move-in guidance to FAQs all in one place. 

Review the show floorplan so that you are familiar with your booth location and the show floor.  See the floorplan:  Las Vegas Souvenir & Resort Gift Show 2026 | Exhibitor Floor Plan 

Booth rules and regulations outline the requirements for exhibitors to set up and operate their physical booth space at an event. This covers things like display height, safety requirements, and what activities are allowed and not allowed in the exhibit area. Following these rules ensures everyone has a fair, safe, and professional environment to showcase their products or services. Booth rules will be enforced on site. 

The Needs & Objectives form is completed by exhibitors prior to the event to help us better understand their goals, target audience, and how they plan to engage with attendees. It also gives exhibitors an opportunity to share any questions or concerns in advance so we can provide the best possible support leading up to the event. 

The Quick Facts page gives exhibitors the essential logistics information about the event in one place. They cover things like booth inclusions, important dates, shipping details, and show schedules including move-in and move-out hours. It’s a handy guide to help exhibitors plan and stay organized for the event.  

As an exhibitor at the Las Vegas Souvenir & Resort Gift Show, you'll receive a complimentary booth package based on your booth size. Booth packages include table(s), chair(s), wastebasket(s), carpet, Wi-Fi, and a designed amount of material handling. 

The Exhibitor Manual is your go-to guide for everything, from shipping, furniture, electricity, to setup,  deadlines, and regulations.  

• Mark important deadline dates in your calendar.  

Order services (additional furniture, carpet, electricity, etc.) early to avoid rush fees, before September 7, 2026. 

What Is Material Handling at Tradeshows?  
Material handling—often called drayage—is the service provided by the show’s general contractor to move your freight once it arrives at the show’s destination. It covers the handling of your materials from the moment they reach the venue or advance warehouse until they are delivered back to the carrier after the show.  

What Material Handling Is Not  

• It is not shipping. You still pay your carrier (FedEx, UPS, freight company) to transport your materials to/from the city.    

• It is not a booth setup. Labor for building your booth is separate. 

• It is not storage for the entire show. Only empty crates get stored during the event.  

All exhibitors with a physical space at the event are required to provide proof of liability insurance, per their event contract. This coverage protects both the sponsor and the event organizers in case of accidents, damages, or injuries that happen during the show. It’s a standard requirement to help ensure everyone’s safety and financial protection.  Their email address is sales@rainprotection.net.